Remote communication has become part of routine life for professionals. The current situation of the pandemic has increased the use of remote communication tools. One of the tools used by businesses for many years is a video conferencing solution.
There are many video conferencing software systems available in the market. However, choose the one which is perfect for your business needs. In this article, I will share the top 6 offerings aka features and traits your video conferencing solution must have.
- Hassle-free access
Many solutions supporting video conferencing enforce admin and all participants to download a software or an app to join the conference. This should not be the case. Your software must offer a hassle-free experience. Thus, choose the software that can be accessed via a web browser. No extra steps need to be taken.
- Support multiple webcams
The reason behind the popularity of video conferencing is that you can see each other and that gives an experience of a physical meeting. This experience can only be delivered if your video conferencing solution can support multiple webcams.
- Dynamic presentation
In a video conference, often moderator or participants deliver presentations. Some video conferencing solutions only support the PPT presentation. However, this should not be the case. Your software must allow uploading any format of the file to present it to the participants. Moreover, it should also have a canvas on which a presenter can show real-time calculations or facts. A presenter should be allowed to present a document, a PDF, a PPT presentation, a video, or anything he needs to.
- Conference recording and sharing
One of the major benefits of using video conferencing is that it can be recorded and referred to later. Thus, conference recording is one of the mandatory features. It may sound obvious, but in some systems, it is quite complicated to record a video conference and then share it with others. Advanced video conferencing solutions let you record and email the recording. You do not need to download the recording and upload it again. This is indeed an amazing feature for remote meetings in which multiple participants participate with their webcams for a longer time. This type of conference recording would be heavy and sharing them can consume a lot of internet bandwidth. Thus, avoid going with the traditional system. Choose the one that lets you enjoy a hassle-free experience.
- User engagement features
To make a remote conference engaging, your software must provide features for that. Each video conferencing solution offers these features, but you need to check what kind of features it has to offer. For example, raise hand is one of the compulsory features these days. Likewise, private chat, shared notes, etc. are mandatory user engagement features, which your system must offer.
- White label
You might not require having a white label video conferencing solution right now, and thus, you do not check this trait. However, there can be the time in the future, when you need a white label solution. If your provider does not offer that, then you need to invest resources in finding the one who offers that. Whether you need it or not, only acquire the software that offers white labeling to save these efforts in advance.